Boy Scout Troop 411



Parent Handbook



August 8, 2017


Chapin, South Carolina



Introduction                                           2

Scouting Philosophy                             2

Information Distribution                         2

Youth Protection Guidelines                 3

Dues and Fund Raising                        3

Scholarship/Loan Program                   4

Meetings                                               4

Attendance                                            4

Uniforms and Insignia               5

Parental Involvement                            5

Advancement                                       6

Camping Trips                                      8

Rules                                                   10

Disciplinary Action                              11

Adult Leadership                                 12

Advanced Scouting Programs           13

Youth Leadership                                14

Medical Form                                      16

Guide to Planning a Camping Trip     17

Permission Form                                18





Edited by Furman Miller and John Ferguson



The purpose of this pamphlet is to explain the operation of Troop 411. It is written for both the parents and the scout. Our objective is to set forth the basic guidelines and procedures of the troop, so the new scout and his family can quickly become involved. It also serves as a reference for established families. If you have additional questions or comments, please notify the Scoutmaster or the Troop Committee.

Boy Scout Troop 411 is the oldest and one of the best troops in Chapin. It was chartered in 1973 at Chapin United Methodist Church and has been in continuous operation since 1973. Lake Murray Presbyterian Church took over the charter of Troop 411 in 1988.  Mr. Robbie Johnson is our Scout Committee Chairman (since 2012), Mr. Reyburn Lominack is our Cubmaster, Dr. John Ferguson is our Scoutmaster (since 1993), and Mr. Charles Weber is the Venturing Advisor (since 2003).  These along with several other Assistant SM and Committee Members and Parents provide the Adult Supervision for our Troop.  Many of our leaders have been trained in Scouting Fundamentals and have Youth Protection Training.  The troop presently consists of 43 scouts ranging from 11 years old to 17 years. The Scouts who make up the troop come mostly from the Irmo/Chapin area.  We strive to be a scout-led Troop. Troop 411 has awarded 118 Eagle Scouts since 1980. 

Scouting Philosophy

Adventure! That's what Scouting is! (Official Boy Scout Handbook, Chapter 1, Page 1)

Troop 411 strives to camp on a monthly basis; we take at least three backpacking trips a year, along with canoeing trips.  We hope to provide each Troop 411 scout with a trip to Philmont Scout Ranch, Northern Tier or Sea Base.  We camp in the mountains of GA, NC, NM, SC, TN and VA, the coast of FL and SC, the lakes and rivers of GA, NC and SC.  We participate in service projects: “Scouting for Food”, Peak “highway clean-up, “Operation Christmas Child”, USA Flag Retirements along with numerous individual Eagle projects.  We participate in the Chapin “Labor Day Parade”, Scout “Popcorn Sales”, Scouting for Food, Chapin Community Service Day and support Lake Murray Presbyterian Church with their Mission Project such as the GoOD Works Blitz and Thanksgiving at the HUB.  We will attend church together on Scout Sunday and conduct a worship service on each camping trip that takes place on a Sunday.  We also hope to provide each scout with the opportunity to advance to the rank of Eagle Scout.  Along the way we hope to help these boys find manhood with good character, a reverence and duty to God and a sense of duty to others.



Information Distribution


Web page  

While Scouts usually hear details of our events at meetings, this important information is usually not passed along to parents. Our troop Website at is a key way for you, our parents, to stay informed about our busy troop and become involved in our activities.   The ‘Agenda’ page provides the plans for the next meeting, the ‘Calendar’ page provides a calendar of upcoming troop events, the ‘Eagle’ page provides a list and photos of our Eagle Scouts, the ‘Photo’ page provides pictures of recent outings along with past trips and the ‘Troop Stats’ provides many different lists of troop information including ‘Patrols’, ‘Jr. Leaders’, ‘Troop Rank’, ‘Order of the Arrow’ members, ‘Past Senior Patrol Leaders’ and your ‘Next Advancement’ which keeps up with requirements needed to advance to your scouts next Rank.



Youth Protection Guidelines


Because of the great concern the Boy Scouts of America has for the problem of child abuse in our society, the Youth Protection program has been developed to help safeguard both our youth and adult members. These guidelines are also in effect to ensure the adequate adult leadership is available in an emergency.  Adult Leadership Requirements:

Troop Meetings - At least two Adult Leaders; one over 21yrs old.

Camping Trips - At least two Adult Leaders; one over 21yrs old. Three leaders are preferable and usually at least one adult for every 8 -10 scouts.

Merit Badge Classes - At least one adult and at least two scouts

            When Driving – At least 3 three people per car unless its parent and son.


Internet Electronic Mail (E-Mail)

We will send you an E-mail newsletter, usually with the newest agenda attached, if you provide us with your E-Mail address.  You may communicate with the Scoutmaster or other Scout leaders over the Internet, however if a quick answer is needed, you probably should call. 


Dues and Fund Raising


Troop Dues

Registration Dues are paid on a yearly basis to cover new memberships or renewals. The troop's "business operating year" is from January 1 through December 31. These Dues of $45 are due on the last Troop Meeting before Thanksgiving each year.  Families that register more than one scout with our Troop, Pack or Crew will get a $10 discount for each additional scout and only one Boy’s Life magazine will be sent for that family.  Scouts who do not pay by November 30 will owe $50.  All new boys who do not join by this date will have their dues prorated for the remaining portion of the scout "business operating year".  Dues cover the cost of badges, certificates, insurance, portions of troop food, fuel, gas and other supplies.  There are also the Troop Dues that are paid weekly by the scouts, mostly to help instill the ideals of money management.  These dues (of 25¢ a week) are placed in the Troop account to help offset the short falls mentioned above.  These dues are tracked by the Troop Scribe and are used to determine a Scout’s worthiness for Personal Management Merit Badge.  But the dues we collect do not entirely cover the cost to run the Troop.  The cost of food for camping trips; fees for state or national parks; and special Scout outings like Camporees are paid by only the scouts who attend these activities.

Fund Raising

There are many financial contributions to Scouting; United Way and Friends of Scouting are just a few.  However, these are Council funds and don't help our troop, except indirectly through services.  We have to provide our own operating funds.  We do this through annual individual dues and fund­raisers.  One way Troop 411 tries to keep the costs of scouting reasonable is by promoting fundraisers during the year.  A scout may use these fund-raisers to earn money for his ‘Camping Fund’, which can be used to pay for Registration, Summer Camp, Philmont or even food on Camping trips.  No one has to participate, since most of our costs are shared by the entire troop, so your family may prefer to simply pay fees without the help of the fund-raisers.  None of the money earned by scouts in fund-raisers is taxed, however the money can only be used by your son.  It cannot be transferred except to a sibling who is also a member of Troop 411 or Crew 411.  Unused funds remain in the Troop Fund because we are a non-profit organization.

Scholarship/Loan Program

Scouts who are unable to attend Summer Camp, Philmont, Sea Base or other long term camp due to financial reasons can apply for a Troop 411 Camp Scholarship / Loan.  At present this will be awarded as a no interest loan to the scout for 1 year.  The scout family will be expected to return the money in full within one year, so that the money can be loaned to another scout.  The scout should request the loan when he signs up for the camp.  He can request up to one half of the camp’s cost.  The Scout Committee will decide how the money is dispersed.



Troop Meetings are held every Monday from 7:00 PM to 8:00 PM in the Scout Hut at Lake Murray Presbyterian Church.  Regular Troop Meetings generally run from around the mid week of August through the first week of June.  During July and August, we will have optional Merit Badge Meetings to complete unfinished Merit Badges from Summer Camp and complete any “needed” Required MB to advance to the next Rank.  The NEW Scout Patrol (those under First Class Rank) usually meet form 6:00 to 7:00 PM on the same night to work toward advancement to First Class.  These meetings are open to all parents.  Scouts NEVER wear a hat inside the Scout Hut.  Scouts NEVER sit on the desks or tables or put their feet in the chairs or on the benches.  The ONE exception is the Speaker may sit on the Scoutmaster Table.


Patrol Leaders' Council meetings (PLC) are held before each troop meeting at 6:30 PM.  All Patrol Leaders and the Senior Patrol Leader are expected to attend these meetings, as this is where the activities for the coming weeks are planned.  The Troop Guide is also a part of the PLC but usually has duties elsewhere during the Council meetings.   Parents are welcome to attend.


Patrol Meetings are generally held during the Troop meetings and last only 10 - 15 minutes.


Troop Committee Meetings are held on a periodic basis for the adult leadership to discuss the progress of the Troop and the Scouts in the Troop. The meetings are open to every parent of a registered Scout within the Troop.


A Scout is expected to attend all Troop meetings and activities.  If a Scout is going to be absent from a Troop meeting or activity for any reason, he must notify his patrol leader in advance.  Parents should arrange to pick up their sons promptly at the scheduled end of the meeting since no Scout will be left unattended.  There is NO penalty for missed meetings, however it is up to the scout to contact the Patrol Leader for information missed.  Attending Scout functions is an integral part of advancement. Scouts will not advance if they do not attend meetings and camp outs.  Summer camp is a vital part of the Troop outdoor program.  No amount of homework, parent involvement, or meeting attendance will replace the experiences and learning the Scout receives at summer camp and on monthly campouts.  High Adventure Camps such as Philmont and the others mentioned above are not required for advancement, but can be a wonderful experience that we strive to provide for each Troop 411 scout.

Youth Protection Guidelines

Because of the great concern the Boy Scouts of America has for the problem of child abuse in our society, the Youth Protection program has been developed to help safeguard both our youth and adult members. These guidelines are also in effect to ensure the adequate adult leadership is available in an emergency.  Adult Leadership Requirements:

Troop Meetings - At least two Adult Leaders; one over 21yrs old.

Camping Trips - At least two Adult Leaders; one over 21yrs old. Three leaders are preferable and usually at least one adult for every 8 -10 scouts.

Merit Badge Classes - At least one adult and at least two scouts

            When Driving – At least 3 three people per car unless its parent and son.

Uniforms and Insignia


Each scout will need a Uniform, hopefully before summer camp.  Troop 411 has two uniforms.  The first is the Class "A" or Formal Uniform consisting of:   

Scout shirt (usually short sleeve)

Scout shorts (worn from Spring to Fall), or Blue jeans or scout pants (worn in Winter)

Scout belt, Troop 411 hat and BSA neckerchief - dark green with gold trim

The Class “A” uniform shall be worn to all District and Council sponsored events, Summer camp, Order of the Arrow meetings, Courts of Honor, parades, fund raisers, and when directed by the Scoutmaster.   Scouts should always wear the Troop Neckerchief to Council and District events, however any ‘Special’ Neckerchief may be worn at Troop functions.

Class "B" or Informal Uniform consisting of:  Scout T-shirt (Expo and Cub Scout shirts allowed)

Blue jeans or solid color pants or shorts

For most meetings, all Scouts should be in Class “B” Uniform.  The Class A uniform shall be worn to the special Class “A” meetings as indicated on the Troop Calendar by an “*”.  When in uniform, the shirt will be tucked in and only official insignia and patches may be affixed to the uniform.


Parental Involvement

We need all parents to take an active interest in their son's achievements. The more the parents

are involved, the more success their son will find in Scouting, which, in return, benefits the entire

Troop.  Without help of all kinds from our parents, Troop 411 would not exist. We hope you will take an active part in encouraging your son. Your role as "cheerleader" is a big reason for your son's interest and success. Our troop needs parents to help counsel merit badges, assist with special events, and drive to and from activities. Many of our best ideas come from parents who just spoke up! Because the scouts run the troop, "helping" is usually just "watching". Your help makes the difference. National B.S.A. rules require at least two adults at every meeting and two adults on all activities. EVENTS MUST BE CANCELLED if sufficient leaders are not available.


Upon registering their son, parents are expected to volunteer some time. We have big and little jobs, but all are important. Let us know where you can help.

Courts of Honor

This is an official troop/family (the whole family is invited) function that occurs approximately every two (2) months. At this event Scouts are recognized for their accomplishments and rank advancements. All Scouts, along with at least one parent, should attend.


Camping and Major Activities

Parents are encouraged to TRY to attend at least one camping trip or major activity with your Scout each year. Besides letting him know you are behind his efforts and share his interests, much fun can be had. Mothers are welcome too.


Parent Responsibility To Scouting

There are three levels of parent involvement in which you as a parent can participate.

The First is to your son.  When your son joins Troop 411, you become obligated to contribute to the program of the Troop. Every parent must be willing to:

* Be aware of your son's progress in rank advancement

* Provide encouragement to continue advancement.

* Attend Courts of Honor and Eagle Ceremonies with your son.

* Have your Scout on time for all Troop activities that he attends.

* Pick up your Scout no later than 8:15 on Troop meeting nights.

* Help with the fund­raisers.

* Be willing to drive to or from weekend campouts attended by your son.

* Know your son's adult and boy leaders.

The Second is to assist during meetings or teach a Merit Badge.  Here all the Scouts are your responsibility and you must attend to ALL - not just your son.  A parent may teach his son a Merit Badge but we expect you to teach that badge to three or more other scouts as well.

The Third is to become a registered leader.  In this case we expect you to get some training and be available to supervise segments of the meetings and lead camping trips.


With everyone's sincere interest and cooperation, we can make our troop one of the best and provide a good, healthy environment for our boys to have fun. At the same time they will have an opportunity to develop skills in personal management, teamwork, and leadership.



1) Introduction

Boy Scouts of America has a very specific advancement plan. This program is designed to encourage Scouts to participate in a progressive series of learning experiences. The plan also provides a specific means of measuring and recognizing achievement in these experiences. There are four steps that a Scout must go through to advance.


A. Learning by doing:

Here the Scout practices the skill, participates in an activity and completes the assignment with his patrol, counselor or through independent study.


B. Being Tested:

The Scout is tested on the requirements he has completed.  If the Scout is completing a skill requirement; another Scout, such as PL, Troop Guide or SPL may do the testing.  Testing may also be done by the SM or ASM. In the case of merit badges, the MB counselor is responsible for determining whether the Scout has satisfied the requirements. (Merit badges require independent study and introduce the Scout to specialized subjects that broaden his knowledge and interests) The Boy Scout Handbook contains a listing of all requirements for advancement in rank and a record of the Scout's progress.  The Handbook should be brought to each Scoutmaster Conference and each Board of Review so it can be signed.


C. Participating in a Scoutmaster Conference:

When a Scout has completed all requirements for advancement in rank, he meets with the Scoutmaster for a conference. This conference is designed to involve the Scout in a review of his progress to date. Here the Scout and Scoutmaster work together in setting goals for further development. Thus, the Scoutmaster conference is used mainly to review and set goals.


D. Appearing before the Board of Review:

As a final step toward advancement, the Scout goes before a Board of Review, which is a panel of experienced adult Scouters. The Board of Review has three objectives, which are:

Determine the extent to which the boy has had a positive and effective experience in the troop, Make certain that all advancement standards have been met, and Encourage further progress.  Advancement in rank is not automatic. If the Board feels that the Scout is not ready to be advanced, they will offer constructive suggestions designed to strengthen perceived areas of weakness.

2) New Scout Program

Our new scouts work with an Assistant Scoutmaster, and a Troop Guide to learn the skills you need to advance and grow in the troop. This working together is called the "Patrol Method" and is a cornerstone of successful scouting.  A Scout in Troop 411 is expected to attend all troop meetings/activities, however we realize there are a lot of other activities in our area.  That is why a scout is allowed to advance at his on pace.  This is fairly easy after attaining the rank of First Class.  The first year is structured to allow the new scout to advance to FIRST CLASS rank within one (1) year from joining the troop.  Since most of our new scouts are Webelos Scouts who earn the Arrow of Light award are well on the way to Tenderfoot, so we do not award a ‘Scout’ badge for joining.  The New Scout Program at Troop 411 is conducted weekly from 6 – 7 PM prior to the regular Scout meeting by one of the assistant Scoutmasters.  Parents are encouraged to attend these meetings.  Each week’s lesson can be found on our Troop calendar indicated by a “T”, “S”, or “F” for Tenderfoot, Second Class, or First Class respectively.  Following the letter is the Requirement number so T2 is Tenderfoot Requirement # 2 for – “Attend an overnight camp-out and sleep in a tent you helped pitch”.

3) Merit Badges

Once you reach First Class, Merit Badges become the main advancement tool.  Merit Badges fall into two categories – Those Required for the rank of EAGLE and all others called Electives.   All scouts are encouraged to attain the rank of First Class before working on required MB.  The one exception is Swimming that you should try to earn at your first Summer Camp even if it is before you are First Class.  As a First Class scout consider 1st Aid or Personal Fitness next, then Citizenship in the Nation, Citizenship in the World, Communications, Cooking and Camping.  Hiking or Cycling can be used in place of Swimming, but should be earned after 3 other Required First Class MB.  Once you are STAR consider Lifesaving or Emergency Preparedness, and then Environmental Science or Sustainability.  You may consider Family Life and Citizenship in the Community after earning any six other required badges.  And Personal Management after earning nine other required badges.  You work independently on merit badges that interest you.  You must tell a leader BEFORE you start work on a new badge and obtain a Merit Badge Card. This allows the leaders to check your progress and you to work with an approved counselor who has experience in that subject.  Electives may be earned as desired but remember it is best to be First Class.  These are general guidelines and the Scoutmaster will always consider special circumstances.


4) Scoutmaster Conference and Board of Review

After you have completed all the requirements for a rank, you need to tell the scoutmaster so you can have a Scoutmaster Conference to see if you are ready for a Board of Review.  The Board of Review is made up of at least three adult members of the troop committee. The Board will check to make sure your scout handbook and other records are up to date. They will also ask you what you learned while working on the rank, and what you think about our troop in general. This sounds scary, but it really isn't. Many of the people on the Board of Review are the same ones you see each week. They all want to see you succeed and grow with the troop. You should request your Board of Review at least one week in advance. Advancement is the Scout's responsibility.  Boards of Review are held every second Tuesday night beginning at 6:00 PM at the Scout Hut.  Please wear your Class “A” uniform and bring your Scout Handbook.





5) Courts of Honor

The accomplishments of our Scouts and leaders are formally recognized at Courts of Honor, about five times each year. Most are held in place of our regular troop meeting. Parent's attendance at our Courts of Honor is an important, and very easy way to demonstrate an interest in your son's Scouting progress. Although Scouts are formally recognized at Courts of Honor, they receive all the new rank privileges as soon as they pass the Board of Review, usually at the next regular troop meeting, when he moves his Rank card to the next Rank Board Each scout should wear his Class “A” uniform to all Courts of Honor. 



Camping Trips

1) Introduction

Troop 411 is a camping troop. Besides one (1) week at summer camp every year, there are overnight campouts averaging at least one per month for the school year. Outing is a key element of Scouting. Although there are many patrol activities, camping is the most frequent. The patrol prepares its own menu, buys its food and cooks as a unit. The boys are encouraged to do all of this (e.g., purchasing food) to help develop self-confidence, responsibility, outdoor skills, camaraderie and earn advancement. Experience has shown that boys who do not camp generally do not advance and eventually leave Scouting.

2) Fees

An additional fee to defray the campout costs will be required at the time of each campout. Generally, weekend campout cost about $ 3 - 10 per campout. On specialized campouts, such as canoeing and white water rafting, an additional fee may be imposed.   On longer trips an additional fee may be incurred to defray transportation costs.

3) Patrol / Troop Method

Usually we follow the Patrol Method of camping where each Patrol is responsible for its own menu planning, purchasing, cooking, and cleanup. Each patrol will check out its own equipment. They will set up tents, gather wood, build a fire and cook for themselves. The patrol lives as a group on campouts. Boys may combine two or more Patrols if needed on campouts. When planned activities dictate, the Troop Method of camping may be used. These outings are planned by the Patrol Leader Council and involve larger common meals.

4) Meals

All menus are to reflect a fully balanced meal and MUST be approved by the Assistant Scoutmaster. Parents are encouraged to know what their son eats on campouts and should feel free to help their sons in suggesting easily made dishes. It is the established rule within the Troop that no Patrol shall plan the same menu within the same scouting year. Also, unless schedules and activities dictate, all meals are to be cooked and served hot.

5) Purchase of Food for Activities

Each Scout is asked to share the food costs for campouts and hikes. A minimum of two weeks before the event, during the troop meeting, the patrol plans its meals and sets a designated time and place to purchase the food. Food is usually purchased two days before the outing. The Scout going on the outing must bring their money to the troop meeting, immediately before the campout; so the food can be purchased from this fund. If a boy has not paid by this deadline, he will not be permitted to eat with his patrol. He then must submit a menu to the Scoutmaster and provide his own food.  Once the food is purchased, it is assumed that those who have paid are the boys going. If a boy decides not to go, he cannot receive a refund.




6) Departures

Most Campouts leave from the Scout Hut on Saturday mornings. Scouts should arrive at least 15 minutes before departure time and should have eaten unless otherwise notified.  Parents should sign the scout in before leaving and always leave a Phone number where you can be reached over the weekend in case of an emergency.  It is also a good idea to wait until we depart, because we usually decide on the expected return time.  Most of the time we will leave a “calling Tree” so everyone can be contacted quickly if we have to return sooner or later than expected.  A Scout (under the age of 18 yrs) who drives himself to a camping trip must bring a signed statement of permission to attend the camping trip.  It should look like this:


My son, Matthew, has permission to attend the Troop 411 camping trip to Kings Mountain from March 22-23, 2003.  I can be reached at (803) 945-7475 all weekend. John Ferguson


7) Returns

The Troop generally returns early to mid afternoon on Sundays and the Scouts are normally returned at the Scout Hut unless notified otherwise.  We will call if there is a delay or we return sooner.

8) Permission Forms and Troop Activity Sign-In Sheets

For emergency purposes, permission slips are required of all Scouts before they are allowed to attend any campout or troop activity.  You (the Parent) must still sign the Sign–In sheet the morning we leave on a trip leaving a phone number as stated above.

9) Transportation

Parents are expected to assist with transportation when called upon. If volunteers are not available, it could have an effect on the Scout's going or not going to an activity. The troop depends upon willing adults to transport Scouts and the equipment to campouts, hikes, and summer camps. Everyone is asked to contribute. Normally, parents with a child attending a weekend camp will be asked to drive. Some of the equipment is somewhat large, as in the case of camp boxes. The cooperation of the entire troop is needed in this area.  If you cannot drive, there are other means of support such as contributions toward gas or the loan of a vehicle for the weekend.

10) Camping Equipment

Camping is a key part of a Scout troop, and some simple equipment is needed to be comfortable and enjoy the experience.  A sleeping bag, plate and spoon, rain gear and a flashlight are needed for the first campout.  Tents should be shared by 2-3 campers.  Troop 411 does not have any tents.  Pocketknives may be carried only after the Tote 'n' Chip card is earned. Your scout handbook is a good source for more information on what to pack. Before buying expensive items like sleeping bags, boots, backpacks, we strongly suggest you use suitable family gear or borrow for the first few trips. This lets you see what is needed, what others use, research purchases and take advantage of sales. Troop 411's leaders have camped for years, and can suggest money-saving substitutes, or recommend good quality equipment that will survive the rigors of Scout camping.  Troop 411 leaders furnish group items such as lanterns, stoves, saws, and cooking equipment.  Sheath knives, guns, electronic gear such as phones or radios are not allowed on camping trips.







11) Adults On Campouts

Troop 411 requires at least two adults, over 21 years old on all troop campouts. One of these adults must be a Registered Leader. National BSA policy now requires all adults who lead a camping trip to have “Adult Youth Protection Training”.  That training is available several times a year. To participate with the troop on a campout, the following requirements must be met:

12) Long Term Camping
Each summer Troop 411 attends a summer camp usually Camp Barstow. These experiences are the highlight of a year of work, and all boys are highly encouraged to participate.

The Scoutmaster recommends to the Committee which camp(s) should be attended by the troop. The committee makes the final determination. Scouts who wish to attend a summer camp other that the one(s) officially attended by the troop are free to do so, but they will need to attend as part of the membership of some other troop attending that camp   Summer camps are a great deal of work for the adults. Leaders are there to insure that the boys have as good a time as possible.  See Scholarship / Loan Program above.


The duties of adults on long-term campouts include, but are not limited to, the following:

* Help boys with merit badges

* Help boys with rank advancement

* Counsel

* Be observant for homesickness

* Referee disputes

* Be health and safety officer

*Have earned the trust of the boys so they will call you in time of need



Very simply stated, all boys are expected to live and act by the precepts as established by the "Scout Law" always. Therefore, he should be:



Fighting, serious "Horseplay" that can lead to injury, malicious name calling, or making derogatory statements about one's race, nationality, or beliefs will not be tolerated. Serious conduct violations will require notification of parents, which might include their having to pick up their son from that activity. Most discipline problems are handled by the Scout's themselves under the supervision of the Scoutmaster or an Assistant Scoutmaster.

The Troop Committee approves and advises the Patrol Leader's Council in establishing troop rules.

Troop Meeting Behavior

* Scouts will wear the proper uniform to all meetings and activities.

* Do not disrupt Troop meetings.

* No candy, drinks or food brought to meetings (unless you bring enough to serve everyone).

* No radios or homework.

* Rowdy behavior will not be tolerated.

* Troop and Church property must be respected.

* Scouts are expected to live by the Scout Oath and Law.

* Scouts sit with and participate in activities with their own patrol.

In the event a Scout has violated one or more of the aforementioned rules, the boy's PL, the SPL and the SM (in that order) will talk to the boy and determine what action is appropriate. This can range from a warning to dismissal from the activity.

Items banned from troop activities include:


Disciplinary Action

Troop 411 utilizes the "Three Strike" system when confronting a discipline problem.

A warning will be issued for the first strike. A Patrol Leader, Senior Patrol Leader or Registered Adult Leader may issue this warning. Continued inappropriate behavior will result in a second strike, along with a discussion with the Senior Patrol Leader, Scoutmaster and Assistant Scoutmasters present. Corrective action will be discussed with the scout, and agreed upon and usually if possible his parents will be informed.  If a third strike occurs, it is up to the Scoutmaster's discretion to ask that the parents remove the scout from the event.









The following procedure has been adopted for handling extreme discipline problems that endanger the health or safety of other Scouts or himself.   We will document the situation as it happens in writing with as many witnesses as possible.   Every effort will be made to uncover the facts.   We will interview all parties separately, away from the rest of the Troop, following Youth Protection Policy Guidelines.   After the incident and subsequent interviews the parties involved will be pulled aside by the Scoutmaster and one other adult.  They will be away from but in sight of the Troop.  This conference will be documented in writing and appropriate action will be taken. Leaders involved will immediately notify the Committee Chair and the situation will be brought to the attention of all Committee members.  Notification will be made to the parents as to when the Committee will be discussing the situation.  The parents of the Scout will be invited to attend without the scout. All charges will be aired and discussed.  The parents will be asked to leave while the Committee votes or another meeting is scheduled for a vote on the Scouts' status.   If the situation is serious enough that the integrity of the Troop is at risk a probation period will be arranged.  The Committee's decision will be sent to the boy and parent in writing. Re-admittance to the Troop will be gained by application to the Committee.  The boy must appear before the Committee to discuss any probationary requirements.  The boy will leave the room while the Committee reviews and votes on the Scouts application.  During these hearings, only registered adult leaders will be allowed to attend the Committee Meeting.


Adult Leadership

The Scout Committee is a group of adult registered Scouters who meet to establish the Pack, Troop and Crew policy.  The Committee oversees and supports the Cubmaster, Scoutmaster and Crew Advisor in the implementation of the various Scout programs at LMPC.  Our Troop committee of parents and leaders, oversees all activities and is the ultimate authority concerning scout operations. The committee currently meets on an ad hoc basis.  Committee members work with the Scoutmaster and other troop leaders to insure an interesting, successful and safe troop. Parents are welcome to express their views at any time and can register as a committee member for an official vote in troop decisions. The Troop Committee meetings are businesslike affairs handled in a public meeting format. The Committee represents the parents, and parents may raise issues with committee members.

Scoutmaster (SM)

The Scoutmaster is the adult leader responsible for the image and program of the troop. The Scoutmaster and his assistant Scoutmasters work directly with the Scouts. The importance of the Scoutmaster's job is reflected in the fact that the quality of his guidance will affect every youth and adult involved in the troop. The Scoutmaster can be male or female, but must be at least 21 years old. The Scoutmaster is appointed by the head of the chartered organization. The Scoutmaster is responsible for day-to-day troop operations, and is in charge of all meetings and activities.  Currently in Troop 411 the SM is responsible for tracking all advancement within the troop.  He advises all the Jr. Leaders and ASM.

Assistant Scoutmasters (ASM)

To fulfill his obligation to the troop, the Scoutmaster, with the assistance of the troop committee, recruits Assistant Scoutmasters (ASM) to help operate the troop.  Candidates for ASM are registered adult Scouters who are familiar with the methods and procedures of the Boy Scouts of America and with Troop 411 operations. Generally, they will be fully trained Boy Scout leaders with prior scouting experience. Each ASM has specific program duties and reports to the Scoutmaster.   Each ASM is assigned to a Patrol, usually his son’s Patrol.




Scout Committee Chairperson (CC)

This position is responsible for overseeing the Scout Committee.  In Troop 411 the Chairman and the Scoutmaster often stand in for one another.  The Committee chairman oversees all Boards of Review for rank except for the rank of Eagle Scout. (The Eagle Scout Board of Review is chaired by the District Advancement Chairperson.)

The following jobs are available if you would like to volunteer.  You should discuss your talents and time available with the Scoutmaster and / or the Scout Committee Chairman.

Advancement – Chairman, Board of Reviews, MB Counselor Coordinator, MBU, NESA MB Jamboree, ‘Life to Eagle’, SM Conferences, New Patrol SM, Patrol ASM, Summer Camp

Camping – Monthly camping trips, Summer Camp, Camporees (District and Council), Canoe trips, Whitewater trips, Sea Base trips, Climbing, Philmont Treks, Backpacking and special summer trips

Ceremonies – Court of Honor, Crossover, Flag Disposal, Eagle Advancement, Scout Sunday

Fund Raisers – Popcorn sales in the fall and Troop 411 Bar-B-Que in the spring

Programs- Cub Scout Liaison, Plan weekly meetings, Run meetings Jr. Leader Training, Pioneer Day, Roundtable, Labor Day Parade, Game master, Spiritual Advisor, OA Advisor

Public Relations - Photographers, Newspaper Writers, Website (See Service Projects)

Scout Hut and Yard – Clean up, Repairs, Construction, Totem Pole, Fire Ring, Refreshments

Service Projects – Peak Highway Trash, Relay for Life, Eagle Projects

Venturing – Advisor, Girl Scout Liaison, Backpacking


Advanced Scouting Programs

Order of the Arrow:

Order of the Arrow is a national Boy Scouts of America honor camper society. It recognizes outstanding Scouts who have met prescribed requirements. To be a candidate a Scout must:

·         be approved by the Scoutmaster prior to elections

Because Order of the Arrow is an honor camper’s society, the Scoutmaster's approval generally requires that the Scout has earned camping merit badge, has regularly and actively participated in the troop weekly meetings, and monthly campouts during the current Scouting year, and has been a Boy Scout for more than one year.  Order of the Arrow members are elected by all the scouts of the troop. This is one of the few organizations where non­members participate in selecting candidates. All troop members attending the troop meeting in which elections are held are eligible to vote.

A Venture Crew is comprised of boys at least 13 years old, holding the rank of First Class or above and still advancing. The Crew operates outside the general framework of the Troop and generally is involved in High Adventure activities, primarily Backpacking. Similar to a patrol; the boys operate as a team and decide what activities they will pursue. Usually a new Crew is formed each year that we go to PHILMONT, in order to train for the Trek.  Our Venture crews are named with “Native American Indian’ names in alphabetic order. The current active crew is the Kiowa crew.  The Apache, Blackfoot, Comanche, Dakotah, Eskasoni, Fox, Gros Ventre, Hopi, Ishak and Jicarilla crews still sometimes camp together, although many are no longer in scouts.  One Assistant Scoutmaster is assigned by the Committee to oversee the Crew's operation and activities.  See Scholarship / Loan Program above.


LMPC also sponsors Venturing Crew 411, which is comprised of both boys and girls age 14 to 20 years old.  Any registered member of Troop 411 who is First Class rank and at least 14 years old may be double registered with both the Troop and the Crew for a single fee.  This group of scouting was called “Exploring” until the name was changed in 1999.  This group is just starting up after a three year hiatus.  They will concentrate on backpacking, rock climbing, canoeing and high adventure camps like Philmont, Double H Ranch, Northern Tier and Seabase.

Youth Leadership

A major goal of Scouting is to develop leadership in our youth. Youth leaders are elected by their peers each year to help run our troop. The highest youth leader position is the Senior Patrol Leader, or SPL. The SPL runs the troop activities, with the help of his Patrol Leaders and guidance of the Scoutmaster, following the plan decided at weekly Patrol Leaders Council meetings. Our troop is organized into patrols of three to eight scouts, each with an elected Patrol Leader and Assistant. The Patrol Leaders and Assistants have a key role in helping the SPL and adult leaders accomplish the goals of the troop.  The Patrol Leader is elected by his patrol and is responsible for its participation in all activities. Ultimately, the Patrol Leader is also responsible for advancement help, task assignment, information dissemination and leading his patrol in the Scouting method.


Patrol Leaders Council (PLC)

The elected junior leaders of Troop 411 are known as the Patrol Leaders Council (PLC). The patrol leaders' council, not the adult leaders, is responsible for planning and conducting the troop's activities. The PLC is composed of the following members: Senior Patrol Leader, Assistant Senior Patrol Leader, Patrol Leaders, Troop Guide, and Junior Assistant Scoutmaster. Working under the guidance of the Scoutmaster, the PLC is responsible for the Troop program. This includes planning and carrying out Troop meetings and outdoor programs.

In order to properly represent the members of the Troop, Patrol Leaders are requested to meet at each of the Patrol Leader's Council Meeting. Each Patrol Leader must represent his own patrol, and relate their needs and concerns. He must participate in the Troop's planning and decision-making, and help plan outdoor events. The SPL, or the ASPL in his absence will preside over this meeting and will call for any votes. The Troop Scribe will record any decisions made and will prepare them to be reviewed by the Scoutmaster. Other youth and adults may be invited to the PLC by the Senior Patrol Leader to assist with planning of activities as needed. Each member of the PLC will have one vote. Issues concerning policy, equipment purchase, or Troop events must be first voted on at a PLC, and then be ratified and approved by the Scoutmaster.

The troop's activities are selected and planned at the annual program planning conference. The troop's yearly plan is then submitted to the troop committee for approval. The troop committee either approves the plan or makes alternative suggestions for the patrol leaders' council to consider. At its meetings, the patrol leaders' council organizes and assigns activity responsibilities for the weekly troop meetings. The troop committee interacts with the patrol leaders' council through the Scoutmaster.


Senior Patrol Leader (SPL)

The SPL will be selected from a slate of approved candidates by the PLC after new PLs are elected in August and February.  The SPL answers to the SM; presides over Troop meetings(TM) and PLC; must be STAR rank or better; can serve multiple terms (but no more than two in a row).  He can be removed from office by the SM or the PLC.

Assistant Senior Patrol Leader (ASPL)

The ASPL is appointed by the SPL with approval of the SM.  The ASPL answers to the SM and

the  SPL; he answers to the SM and the SPL; he must meet all SPL requirements except he

may be First Class; he fills in for the SPL; he directs and supervises the other Troop Officers

and he sits on the PLC.


Patrol Leader (PL)

The Patrol Leader is elected by his patrol to represent the patrol at the Patrol Leader's Council; the election is held each August and February. He is responsible for planning and executing patrol events, and troop activities on the patrol level.  He also appoints an Assistant Patrol Leader, with approval from the Senior Patrol Leader. The Patrol Leader assigns each patrol member a job; such as Assistant Patrol Leader, Patrol Scribe and Patrol Quartermaster. By sharing the workload the patrol will function smoothly.  These assigned positions do NOT meet the Position of Responsibility requirements for advancement.  The PL can replace these positions at anytime.  The PL answers to the SPL; the highest-ranking Patrol leader is next in line to the SPL after ASPL and so on.  The PL sits on the PLC; he can be removed by the  SM,  the SPL with SM approval or Patrol Vote.  The NEW Patrol PL is advised by the Troop Guide and the NEW ASM.


The Quartermaster is responsible for recording and maintaining the troop camping equipment. This position is appointed by the ASPL, with approval from the SM and the SPL.  He is responsible for cleaning the Scout Hut and planning Refreshments.



The Scribe is responsible for recording attendance at all troop activities. In addition, he records the results of the Patrol Leader's council, and records the Troop dues.  This position is appointed by the ASPL, with approval from the SM and the SPL.


Chaplain Aide

The Chaplain Aide is responsible for giving the Invocation each week at the beginning of the Troop meeting.  He will give the Invocation himself or arrange for another Scout to give it.  He also plans and helps the SM and ASM with Church Services when we camp on a Sunday.  He is also responsible to help the SPL and SM with special Ceremonies. 



The Librarian is responsible for the maintenance and upkeep of the troop library including merit badge books, other scouting books, and miscellaneous booklets, pamphlets and brochures. This position is appointed by the ASPL, with approval from the SM and the SPL.


The Historian is responsible for recording past events and creating displays of historical materials for courts of honor, and other troop activities. This position is appointed by the SPL, with approval from the SM.


Troop Guide

The Troop Guide is responsible for assisting the younger scouts in rank advancement, and camping preparation.  This position is appointed by the SPL, with approval from the SM.


Den Chief

The Den Chief works with a Cub Scout or Webelos den and assisting the Den Leader or Webelos Leader with the Den activities, and pack activities. The Den Leader or Webelos Leader appoints this position, with approval from the SM.



The SM or the SPL (with SM approval) may appoint Instructors.  The Instructor will usually assist an ASM or MB Counselor with teaching.


Junior Assistant Scoutmaster (JASM)

The position of Junior Assistant Scoutmaster works with the adult leaders and Youth Leaders in the planning and execution of the Troop Program. The Junior Assistant Scoutmaster is also responsible for various projects assigned by the scoutmaster or assistant Scoutmaster.


Termination of Leadership Position

As it is vital to the smooth operation of the Troop, all Scouts in leadership positions are requested to attend ALL meetings. In the event of excessive unexcused absences, that Scout will be removed from the position he is currently holding, and an appointment will be made or in case of a Senior Patrol Leader or Patrol Leader, the Assistant Senior Patrol Leader or Assistant Patrol Leader will then immediately fill the position until the next election. Any Scout caught violating a Troop rule during any Scouting event or activity will be removed from the leadership position he is currently holding, and may not run for any leadership position again until approved by the Scoutmaster after consultation with the Troop Committee Chairperson if needed.


Medical Form

So that leaders can "Be Prepared" in case medical attention is necessary and parents are unavailable, a medical history is needed from each person prior to participating in troop activities. The BSA physical form on the back of the Scout Registration form should be completed.  Long-term activities like summer camp require a completed Medical form within the last three years.  High Adventure activities such as Philmont require a Medical form within one year.  Parents can save money by asking their family doctor to fill out the BSA form at the same time a school or sports physical is done.  We also have a Permission Form that needs to be filled out before any scout can attend our Troop activities.   (See Form on page 18)

















Guide to Planning a Camping Trip


Each Adult Leader or Patrol Leader should plan each of the following for each camping trip:

  1. Plan a trip suitable for the entire Troop, Patrol or Venture Crew
  2. Secure permission to use the facility or property.  Determine the cost if any.
  3. State when and where we will meet to leave and when and where we will return.
  4. Plan the meals.  If the meals will not be provided state that the meals will be by Patrol and tell how many meals will be needed. (Plan 3 lunches, 2 suppers and 2 breakfasts)
  5. Determine an approximate cost for food the troop will provide and any cost for gas, transportation, entrance fees or trip fees.   Arrange to have these fees collected.
  6. Plan activities or tell what facilities and or landscape / terrain will be available so each patrol can plan activities.
  7. Determine if there is adequate water and firewood available at the site or do we need to take water and wood.
  8. Determine what if any Troop / Crew gear is needed.  (For Ex. Stoves, Water Filters, Pots, Pans, Bear Bags, Dining Fly, etc…
  9. Determine if every scout, leader, parent and visitors has a place to sleep.  Youth with youth, adults with adults, boys with boys, girls with girls, etc…
  10. Provide adequate transportation for each child who signs up before the stated deadline.  The scout who signs on late may have to provide his transportation.
  11. Have parents sign the Permission Form.  Build a calling tree and list of Cell phones before we leave.
  12. Provide drivers with instructions on how to get to the site.
  13. Be sure there is adequate Adult Supervision.
  14. Get the trip approved by the SM and Scout Committee.
  15. Fill out a tour permit and get approval from the Council. 
























I, as the undersigned parent or guardian, by signing this form do hereby give my permission for my son / ward to attend ______________Name of Activity__________ with Troop 411 from _Date of Activity______ to ____ Date of Activity__.  I also authorize that he can be transported to and from the site of the activity by one of the Troop Leaders or another Parent approved by the Scout Committee.  I release the drivers, the Troop Leaders, Lake Murray Presbyterian Church and the Boy Scouts of America should an accident occur during the Troop activity listed above.  I can be reached at the number below for the duration of the Troop activity.  I understand that _____Leader’s Name____________ and ______ Leader’s Name________ are the Troop Leaders on this activity and other Leaders and Parents attending are listed below.  I will pick my son / ward up ______Location_________ by __Time____ on _____Date_________.

SCOUT                         PARENT/GUARDIAN                             PHONE #